How Small Businesses Can Perfect the Art of Multi-Tasking

Library | 2/12/2021
Art of Multi-tasking

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Small businesses are often forced to do more with less. Business owners and their team members must take on additional responsibilities and tasks to ensure that the work gets done and the business operates smoothly. With only so many hours in a day, this means that small businesses must master the art of multi-tasking for optimum efficiency and productivity.


When multi-tasking goes awry, stress levels rise, deadlines are missed, and the work environment becomes chaotic. To get control over task and project management (and sleep better at night), follow these 5 simple tips.


Get organized.

Determine all the things your business needs to accomplish on both a weekly and daily basis, prioritize that list and build a schedule that allows you to meet deadlines, attend calls and meetings, block off time for important work, and still have unscheduled time to handle unanticipated needs and interruptions. (See Top 12 Time Management Tips for Small Business Owners)


Make sure every task or project has an owner.

Business owners often tend to want to do everything themselves, but that can quickly become overwhelming. Delegate responsibilities so your team can all pitch in and nothing falls through the cracks. Assign every project or task an owner and hold them accountable for meeting deadlines, budget constraints and delivering quality.


Use the proper tools.

Depending upon the size of your team or complexity of your work, it may make sense to look into project management software (such as Asana, Trello, or Basecamp). These tools can let you assign projects, delegate individual tasks, create schedules with milestones and due dates, flag issues, make comments, review and approve work, and more. The right software can greatly streamline workflow, allow for easy collaboration, and improve communication.


Schedule regular check-ins.

Whether you’re working as a team in an office or remotely, it’s important to have brief but regular status update meetings so everyone is in the loop. Some businesses may need a 15-minute meeting every morning, others may be fine meeting on a weekly basis. Find what works best for you and your team and stick with it. Keep it short but give it your full attention (no checking your phone or working on something else). Let each employee give an update on what they are working on, what they’ve accomplished, what they may need help with, or any concerns. Then you can proactively help ensure that everything stays on track and there are no surprises.


Find ways to relieve stress.

Even when you follow all these suggestions, there may still be times when everyone is feeling overworked. Prevent burn-out by practicing self-care and encouraging your team to do the same. Schedule breaks. Don’t skip lunch. Be sure to get enough sleep and to get some exercise. Taking time for these things will make you more productive and efficient, so make it a priority.



At  Valley, we’re committed to helping small business owners with the financial services,  SBA loans, networking support, and resources they need to succeed. Visit our website or contact us to learn more.


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Valley Women in Business

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